Free Contractor Invoice Template: What to Include + How to Send It

The fastest way to get paid as a contractor is to send a clean, professional invoice that's easy to read and easy to pay. Below is the contractor invoice template we recommend, the exact fields every contractor invoice needs, and a step-by-step on sending it.

What every contractor invoice must include

1. Your business header — name, logo, phone, email, and license number if your trade requires it.
2. Client info — billing name, address, and job address if different.
3. A unique invoice number — sequential, never repeated.
4. Invoice date and due date — "Due on receipt" or a specific date gets paid faster than "Net 30."
5. Itemized line items — labor (hours × rate) and materials, each with a quantity.
6. Subtotal, tax, and total due — broken out so the client sees the math.
7. Payment instructions — ideally a one-tap payment link, plus check / Zelle backup.
8. Notes and terms — warranty info, late fee policy (e.g. 1.5%/mo), thank-you line.

Example contractor invoice

How to send it (and get paid)

1. Send it the same day the job is done — speed compounds.
2. Email the invoice as a link, not an attachment. Links can be tapped from a phone and tracked.
3. Include a payment link directly on the invoice so the client can pay by card on the spot.
4. Save the invoice in your records with a clear status: sent, paid, overdue.

Skip the Word doc. Paidova generates this exact contractor invoice template — branded, numbered, with a built-in card payment link — in under a minute. Try it free: create your first invoice on Paidova. Or read more on the Paidova blog.

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